Software products compared

Continia Document Capture vs. Lexmark Invoice Capture Dynamics NAV 2016

This overview and the document available for download show the main differences of “Microsoft Dynamics NAV 2016 Standard” compared to “Continia Document Capture.”

Features & functions
You can find an overview of features and functions regarding document recording, document recognition, further document processing and the approval processes in the following product comparison (comparison tool). A check mark to the right indicates that the selected feature is included in the “Continia Document Capture” and/or “Lexmark Invoice Capture” Solutions.

Product comparison (comparison tool) as pdf for printing

General
  lexmark
Microsoft Dynamics
    Continia Document Capture
CKL Software GmbH
         
  Dynamics NAV 2013 Dynamics NAV 2015 Dynamics NAV 2016 Dynamics NAV 5.0 Sp1
Dynamics NAV 2009 R2
Dynamics NAV 2013 R2
Dynamics NAV 2015 Dynamics NAV 2016 Dynamics NAV 2017
Built-in Image Viewer       checked checked checked checked checked checked
Ability to add attachments to invoices and credit memos     checked checked checked checked checked checked checked
Ability to drag-and-drop attachments to any record       checked checked checked checked checked checked
Support for Dynamics NAV 3.70 up to latest version       checked checked checked checked checked checked
Support for Dynamics NAV 2016 and 2017     checked checked checked checked checked checked checked
Recognize and process Purchase Invoices / Credit Memos     checked checked checked checked checked checked checked
Recognize unlimited types of document (Sales Order, Delivery Notes, Shipping Notes, Certificated, etc.) and customize fields to be recognized on these document types       checked checked checked checked checked checked
OCR and Data Capture
  lexmark
Microsoft Dynamics
    Continia Document Capture
CKL Software GmbH
         
  Dynamics NAV 2013
Dynamics NAV 2015
Dynamics NAV 2016
Dynamics NAV 5.0 Sp1
Dynamics NAV 2009 R2
Dynamics NAV 2013 R2
Dynamics NAV 2015 Dynamics NAV 2016 Dynamics NAV 2017
Recognize basic invoice header fields such as invoice number, date and total amounts     checked checked checked checked checked checked checked
Built-in Image Viewer for verification inside NAV       checked checked checked checked checked checked
Ability to view image in external window that needs to be opened, and resized manually for each invoice     checked checked checked checked checked checked checked
Recognize invoice description       checked checked checked checked checked checked
Recognize dimensions       checked checked checked checked checked checked
Recognize Job No. and Job Task No.       checked checked checked checked checked checked
Add any custom field to be recognized and dynamically transfer to purchase document       checked checked checked checked checked checked
Recognize multiple amounts (ex. total items amount + total freight amount)       checked checked checked checked checked checked
Recognize multiple VAT amounts and assign to different G/L Accounts       checked checked checked checked checked checked
Use fixed values for any field       checked checked checked checked checked checked
Easily change area of recognition on scanned document by bookkeeper       checked checked checked checked checked checked
Configure rules for fields that need to be in a specific format, etc.       checked checked checked checked checked checked
Vendor specific settings for recognition and validation       checked checked checked checked checked checked
Multiple templates for each vendor (service invoices, item invoices, cost invoices, etc.)       checked checked checked checked checked checked
Line Recognition at extra cost     checked checked checked checked checked checked checked
Line Recognition included       checked checked checked checked checked checked
Usage of Item Cross Reference for line translation     checked checked checked checked checked checked checked
Configure whether amounts are including or excluding VAT       checked checked checked checked checked checked
Manual splitting of PDF files inside NAV. Ex. multiple invoices in one PDF file       checked checked checked checked checked checked
Automatic splitting of PDF files inside NAV. Ex. based on barcode or invoice number       checked checked checked checked checked checked
Document Analysis and Capture built in NAV allowing customizations if needed       checked checked checked checked checked checked
Secured digital archive with Free-Text Search possibilities       checked checked checked checked checked checked
Matching Purchase Invoices and Credit Memos
  lexmark
Microsoft Dynamics
    Continia Document Capture
CKL Software GmbH
         
  Dynamics NAV 2013
Dynamics NAV 2015
Dynamics NAV 2016
Dynamics NAV 5.0 Sp1
Dynamics NAV 2009 R2
Dynamics NAV 2013 R2
Dynamics NAV 2015 Dynamics NAV 2016 Dynamics NAV 2017
Built-in Image Viewer during matching       checked checked checked checked checked checked
Manual matching to purchase receipts and return shipments     checked checked checked checked checked checked checked
Matching to unposted purchase orders and unposted return orders       checked checked checked checked checked checked
Automatically matching to orders, receipt, return orders and return shipments       checked checked checked checked checked checked
Configurable and automatic line-by-line matching       checked checked checked checked checked checked
Automated posting of variances between order and invoice defined by rules       checked checked checked checked checked checked
Ability to copy header dimensions from order to invoice automatically       checked checked checked checked checked checked
Update existing purchase order or return order instead of creating invoice or credit memo       checked checked checked checked checked checked
Approval
  lexmark
Microsoft Dynamics
    Continia Document Capture
CKL Software GmbH
         
  Dynamics NAV 2013
Dynamics NAV 2015
Dynamics NAV 2016
Dynamics NAV 5.0 Sp1
Dynamics NAV 2009 R2
Dynamics NAV 2013 R2
Dynamics NAV 2015 Dynamics NAV 2016 Dynamics NAV 2017
Enhancement on a range of common workflow and approval scenarios not supported by standard Microsoft Dynamics NAV       checked checked checked checked checked checked
Built-in Image Viewer while approving       checked checked checked checked checked checked
View image in external window that needs manually to be opened and resized for each invoice     checked checked checked checked checked checked checked
Automatic approval and posting within predefined limits       checked checked checked checked checked checked
Ability to send out one combined e-mail with all invoices for approval       checked checked checked checked checked checked
Support for Approval Sharing when Out-of-Office (ex. holiday)       checked checked checked checked checked checked
Approval Sharing to allow one or multiple people to manage approval for other people       checked checked checked checked checked checked
Forward invoices and credit memos for approval to a specific person       checked checked checked checked checked checked
Support for 4-eyes approval (minimum 2 people on all invoices)       checked checked checked checked checked checked
Dimension and amount validation during approval       checked checked checked checked checked checked
Amount validation on posting to check posted amounts against actual document amounts       checked checked checked checked checked checked
Request predefined reason codes when invoice or credit memo is put on hold or rejected       checked checked checked checked checked checked
Ability to pre-post purchase to G/L before documents are approved       checked checked checked checked checked checked
Advanced approval allowing approval based on dimension codes       checked checked checked checked checked checked
Web Approval Portal1)
  lexmark
Microsoft Dynamics
    Continia Document Capture
CKL Software GmbH
         
  Dynamics NAV 2013
Dynamics NAV 2015
Dynamics NAV 2016
Dynamics NAV 5.0 Sp1
Dynamics NAV 2009 R2
Dynamics NAV 2013 R2
Dynamics NAV 2015 Dynamics NAV 2016 Dynamics NAV 2017
Hosting On Premise or free online hosting with Continia Software       checked checked checked checked checked checked
Directly connected to Microsoft Dynamics NAV using Web Services (no data inconsistency)       checked checked checked checked checked checked
Provides non-NAV users with an intuitive UI for the task of approving purchase invoices, credit memos and other documents       checked checked checked checked checked checked
Easily change lines, add attachments and comments, approve, reject and put documents on hold, as well as forwarding a document to another user       checked checked checked checked checked checked
Configurable accounts and dimensions limitations to simplify selections       checked checked checked checked checked checked
Approval can be performed consuming only Microsoft Dynamics NAV Limited User       checked checked checked checked checked checked
Searchable secured archive       checked checked checked checked checked checked
Easy use of predefined templates to automatically create lines on invoices and credit memos       checked checked checked checked checked checked
Support for Out-of-Office to forward documents for approval to another person       checked checked checked checked checked checked

1) Approval through the Microsoft Dynamics NAV client is included with all Continia Document Capture licenses. As an option, Continia Document Capture support approval and invoice management with Continia Web Approval Portal. When comparing Continia Document Capture to standard NAV and Lexmark Invoice Capture it is important to be aware of the possibilities and benefits that the Continia Web Approval Portal can add to a Continia Document Capture solution.

Pricing

Lexmark Invoice Capture for NAV includes 75 invoices per month free of charge. After this quantity is used, there are several billing options, which are not described in detail in this document. Below you will find an investment comparison between Continia Document Capture and Lexmark Invoice Capture over a 5-year period. Pricing with Lexmark Invoice Capture is calculated using the subscription model to compare against the lowest subscription price possible.

License fees
Menge lexmark
Microsoft Dynamics1)
lexmark
Microsoft Dynamics2)
Continia Document Capture
CKL Software GmbH3)
5.000 Invoices per Year (assuming 1 – 5 Full User NAV License) € 11.780 € 23.560 € 6.964
7.500 Invoices per Year (assuming 1 – 5 Full User NAV License) € 13.920 € 27.840 € 6.964
10.000 Invoices per Year (assuming 6 – 19 Full User NAV License) € 15.840 € 31.680 € 8.705
15.000 Invoices per Year (assuming 6 – 19 Full User NAV License) € 19.680 € 39.360 € 8.705
20.000 Invoices per Year (assuming 6 – 19 Full User NAV License) € 24.360 € 48.720 € 8.705
25.000 Invoices per Year (assuming 20 – 49 Full User NAV License) € 27.300 € 54.600 € 10.996
30.000 Invoices per Year (assuming 20 – 49 Full User NAV License) € 33.060 € 66.120 € 10.996

1) Price for recognizing header fields only and no line information at all
2) Includes recognizing header and line information from documents comparable to Continia Document Capture
3) Includes recognizing header and line information from documents and all other functionality apart from Continia Web Approval

Ihr Browser ist veraltet
Aktualisieren sie bitte ihren Browser um diese Webseite fehlerfrei anzeigen zu können.

Your browser is outdated
You have to update your browser to view this website without problems.